A custom Shopify app that transformed how a global disaster relief organization manages inventory transfers and resource allocation across departments and regions.
Inventory transfers without monetary transactions
Multi-stage automated approvals by type and value
Role-based metrics with deep-dive filters
Granular access levels across regions
Team Rubicon is a global disaster relief organization that unites military veterans with first responders to rapidly deploy emergency response teams when disaster strikes.
Their mission requires seamless transfer of vital resources—including emergency supplies and personal protective equipment (PPE)—across a global network of departments and regional teams.
The organization needed a modern solution to replace their existing processes, which were plagued by inefficiencies that hampered their ability to respond swiftly to critical needs.
Team Rubicon's existing processes were plagued by inefficiencies that hampered their ability to respond swiftly to critical needs.
Resource movements were managed using standard Shopify checkouts, which required cumbersome manual refunds, resulting in frequent errors.
Transfers lacked a structured, multi-stage approval process, leading to accountability and authorization issues across regions.
Leadership struggled to monitor inventory usage and analyze transfer patterns due to insufficient analytical tools.
Staff faced operational delays due to an unintuitive system, negatively impacting productivity during critical response times.
A comprehensive custom solution integrating Shopify with tailored functionality to meet Team Rubicon's unique operational needs.
// Role-based access control architecture
const accessLevels = {
superadmin: 'all_regions',
crossRegionalAdmin: 'assigned_regions',
regionAdmin: 'single_region'
};
// Approval workflow by inventory value
const approvalWorkflow = async (transfer) => {
const approvers = getApproversByValue(transfer.value);
await notifyApprovers(approvers, transfer);
return trackApprovalStatus(transfer.id);
};A structured process ensuring alignment with operational needs and smooth deployment.
Collaborated with stakeholders to understand workflows and identify pain points through in-depth discussions.
Designed architecture with custom checkout, Express.js backend, and React dashboard with role-based access.
Conducted rigorous testing to ensure alignment with operational needs. Deployed with robust Shopify integration.
Delivered comprehensive training sessions. Provided ongoing technical support for seamless adoption.
The implementation led to significant improvements in Team Rubicon's resource management and operational efficiency.
Streamlined workflows and automated notifications significantly reduced manual effort and errors.
Eliminated manual refund processes and improved tracking of inventory movements and values.
Empowered admins with tools to manage users and assign roles, improving operational oversight.
Built-in analytics provided leadership with insights into resource usage and transfer trends.
The React-based dashboard minimized the learning curve for staff, boosting productivity.
Architecture supports future enhancements, ensuring adaptability to evolving organizational needs.
The custom solution transformed Team Rubicon's resource management processes, resolving critical inefficiencies and enabling swift, effective disaster relief operations. This project exemplifies how tailored technology solutions can empower organizations to overcome complex challenges and achieve impactful results.